Home care agency software
Home care agency software built around the assessment
Updated October 13, 2026
Home care agency software helps an agency run intake, documentation, scheduling, and billing in one place. PalmCare AI is agency software built around the assessment: record the intake once and get a care plan, billables, visit notes, and a 50-state service contract. Keep your scheduler for shifts. Plans start at $89.99/mo.
What is home care agency software?
Home care agency software helps an agency manage the work that runs between a new client and a signed, staffed plan of care: intake and assessment, documentation, scheduling, visit verification, and billing. Searchers also call it home health care agency software or home care agency management software for the same category.
PalmCare AI is agency software that leads with documentation. Most non-medical offices lose the most hours to intake paperwork, not to scheduling, so that is where PalmCare starts. See the broader category on home care software.
What agencies get
Intake and assessment
Record the visit by voice. PalmCare captures ADLs, schedule, safety, and goals without a second round of typing.
Documentation
Care plan, visit notes, and billables drafted from the recording for staff to review and approve.
Service contracts
A service agreement that matches state rules for all 50 states, built from what was said in the visit.
Office review
Staff review and approve every AI draft before export. Human control stays with the agency.
PalmCare AI vs scheduler-first agency software
Most agency platforms lead with the schedule. PalmCare AI leads with the assessment and the paperwork it produces. Here is where the two shapes differ.
| Capability | PalmCare AI | Scheduler-first platform |
|---|---|---|
| Core job | Assessment to care plan, billables, notes, contract | Scheduling, dispatch, and billing |
| Built for | Non-medical and private-duty agencies | Agencies that lead with the roster |
| Voice capture of the visit | Yes, one recording | No |
| State-specific service contract | 50 states, automatic | Templates or add-ons |
| Scheduling and EVV | Keep your current scheduler | Core feature |
| Starting price | $89.99/mo | Varies |
Full comparisons with AxisCare, WellSky, and CareTime live on the compare options page.
Pricing
Mobile is $89.99/mo for iPhone documentation. Office is $149.99/mo and adds the web CRM. Agency is $399.99/mo for larger offices with higher limits. Enterprise is a custom quote. New Mobile, Office, and Agency plans include a 30-day free trial.
See full caps and annual pricing on the pricing page, or estimate the hours you would save on the ROI calculator.
Who it is for
Non-medical home care, private duty, and companion care agencies. For the private-duty ICP, see private duty home care software. For the intake paperwork flow, see home care documentation software. Keep your current scheduler for shifts and visit verification.
Frequently asked questions
What is home care agency software?
Home care agency software helps an agency manage intake, documentation, scheduling, visit verification, and billing. PalmCare AI focuses on the documentation side: it turns one recorded assessment into a care plan, billables, visit notes, and a state-specific service contract. Keep your existing scheduler for shifts.
What is the easiest home care agency software to start with?
Start with the job that costs you the most time. For most non-medical agencies that is intake paperwork. PalmCare Mobile at $89.99/mo lets you record an assessment and get the care plan, billables, notes, and contract the same day, without replacing your scheduler.
Does PalmCare work for home health care agencies?
PalmCare AI is built for non-medical home care and private duty. It is not a Medicare home health or OASIS clinical system. If your agency needs OASIS documentation, use a clinical tool. If you need care plans, billables, and service contracts from the intake visit, PalmCare AI fits.
Is this home care agency management software?
PalmCare covers the documentation and contract side of agency management. Most offices keep their existing scheduler and add PalmCare for assessments and contracts.
How much does home care agency software cost?
PalmCare AI is $89.99/mo for Mobile, $149.99/mo for Office with web CRM, and $399.99/mo for Agency. Enterprise is a custom quote. New Mobile, Office, and Agency plans include a 30-day free trial.
How do I get started?
Create an account at palmcareai.com/register and start the 30-day free trial on web (Stripe) or in the PalmCare iOS app through Apple. You can also book a demo at palmcareai.com/book-demo.
Palm It
Record the assessment. Review the drafts. Send the contract. Start at palmcareai.com.