Home care software
Home care software that finishes the paperwork
Updated October 13, 2026
Home care software is the system an agency uses to run intake, documentation, scheduling, and billing for in-home care. PalmCare AI is home care software focused on the paperwork: record the assessment once and get a care plan, billables, visit notes, and a 50-state service contract for review. Plans start at $89.99/mo.
What is home care software?
Home care software is the system an agency uses to run in-home care: client intake and assessment, documentation, scheduling, visit verification, and billing. The category is broad. Scheduler-first tools start with the roster. Clinical tools start with OASIS and claims. PalmCare AI starts with the assessment and the paperwork that follows it.
Searchers also use the terms home healthcare software and software for home health care for the same category. If your work is non-medical or private duty, documentation is usually the job that costs the most time, which is where PalmCare AI fits. For the intake-first view, see home care assessment software.
What PalmCare AI does
Record the assessment in person or over the phone. PalmCare AI transcribes the conversation, separates speakers, and drafts four documents from that one recording.
- 1. A care plan built from what was actually said.
- 2. Visit notes for the file.
- 3. Billable services with hours and rates for review.
- 4. A state-specific service contract, with rules for all 50 states.
A staff member reviews and approves before anything reaches a family. See the full flow on home care documentation software.
Documentation vs scheduling vs clinical EHR
Pick the tool that matches the bottleneck. This table compares the three main shapes of home care software so you can see where PalmCare AI sits.
| Capability | PalmCare AI | Scheduling-first | Clinical EHR |
|---|---|---|---|
| Core job | Assessment to care plan, billables, notes, contract | Shift scheduling and dispatch | Clinical charting and claims |
| Built for | Non-medical and private-duty agencies | Agencies that need rosters first | Medicare home health and OASIS |
| Voice capture of the visit | Yes, one recording | No | Sometimes, clinical focus |
| State-specific service contract | 50 states, automatic | Not produced | Not produced |
| Scheduling and EVV | Keep your current scheduler | Core feature | Varies by vendor |
| Starting price | $89.99/mo | Varies | Varies, usually higher |
Full side-by-side detail lives on the compare options page, including AxisCare, WellSky, and CareTime.
Plans and pricing
Three self-serve plans, priced per agency. Pick the one that matches how your office works today.
Mobile
$89.99/mo
iPhone recording and documents. Record the assessment, get the care plan, billables, notes, and contract.
Office
$149.99/mo
Everything in Mobile plus the web CRM for client records, document history, and office review.
Agency
$399.99/mo
Everything in Office plus higher limits for larger offices.
Enterprise is a custom quote. See full caps and annual pricing on the pricing page, or estimate paperwork hours on the ROI calculator.
Who it is for
Non-medical home care, private duty, and companion care agencies that write a service agreement after every intake. Keep your current scheduler for shifts. PalmCare handles the paperwork after the assessment. If your bottleneck is OASIS charting for Medicare home health, a clinical tool is the better fit.
Related reading: private duty home care software, home care agency software, and home care documentation software.
Frequently asked questions
What is home care software?
Home care software is the system an agency uses to manage in-home care: client intake and assessment, documentation, scheduling, visit verification, and billing. Some tools focus on one job. PalmCare AI focuses on documentation, turning one recorded assessment into a care plan, billables, visit notes, and a state-specific service contract.
What is the best home care software for a small agency?
The best fit depends on your bottleneck. If scheduling is the pain, a scheduler-first tool fits. If intake paperwork eats your evenings, documentation software like PalmCare AI fits. Many small agencies keep their scheduler and add PalmCare for assessments and contracts, starting at $89.99/mo.
Is PalmCare AI home health or home care software?
PalmCare AI is built for non-medical home care and private duty, not Medicare home health or OASIS clinical charting. If you need OASIS documentation, a clinical tool is the better fit. If you need care plans, billables, and service contracts from the intake visit, PalmCare AI is the right category.
Does home care software replace my scheduler?
No. PalmCare AI is documentation-first. Keep AxisCare, CareTime, WellSky, or whatever you use for shifts.
How much does home care software cost?
PalmCare AI starts at $89.99/mo for Mobile, $149.99/mo for Office with web CRM, and $399.99/mo for Agency. Enterprise is a custom quote. New Mobile, Office, and Agency plans include a 30-day free trial.
How do I get started?
Create an account at palmcareai.com/register and start the 30-day free trial on web (Stripe) or in the PalmCare iOS app through Apple. You can also book a demo at palmcareai.com/book-demo.
Palm It
Record the assessment. Review the drafts. Send the contract. Start at palmcareai.com.